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DIGITAL TRANSFORMATION FOR HR: Use Cases for the Human Resources Document Management System (HRDMS)

A Document Management System (DMS) helps organizations manage their digital documents - it can help with electronic workflows, search and retrieve documents, upload new documents, and modify existing documents. DMS also helps convert physical documents into its electronic form when integrated with a scanning device. While specialized DMS’s exist for several verticals, it is the Human Resources (HR) department that frequently requires a DMS due to various legal and regulatory compliance requirements. In our experience the HRDMS is typically used in three main scenarios: archival, real-time, and aggregation. We discuss these three use cases along with examples. Archival of Documents The HRDMS

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